As a resource for class action defense attorneys who defend
against RESPA (Real Estate Settlement Procedures Act) class actions, we provide
the text of Regulation X.Congress gave
authority to the Secretary of the Department of Housing and Urban Development
(HUD) to promulgate regulations for RESPA, and the regulations are set forth in
24 CFR § 3500.1 et seq.The
regulations concerning escrow accounts are set forth in § 3500.17, which
provides:
§ 3500.17. Escrow accounts
(a) General.This
section sets out the requirements for an escrow account that a lender
establishes in connection with a federally related mortgage loan. It sets limits for escrow accounts using
calculations based on monthly payments and disbursements within a calendar
year.If an escrow account involves
biweekly or any other payment period, the requirements in this section shall be
modified accordingly.A HUD Public
Guidance Document entitled "Biweekly Payments--Example" provides
examples of biweekly accounting and a HUD Public Guidance Document entitled
"Annual Escrow Account Disclosure Statement-- Example" provides
examples of a 3-year accounting cycle that may be used in accordance with
paragraph (c)(9) of this section.A HUD
Public Guidance Document entitled "Consumer Disclosure for Voluntary
Escrow Account Payments" provides a model disclosure format that
originators and servicers are encouraged, but not required, to provide to consumers
when the originator or servicer anticipates a substantial increase in
disbursements from the escrow account after the first year of the loan. The disclosures in that model format may be
combined with or included in the Initial Escrow Account Statement required in
§3500.17(g).
(b) Definitions.As
used in this section:
Acceptable accounting method means an accounting method that
a servicer uses to conduct an escrow account analysis for an escrow account
subject to the provisions of § 3500.17(c).
Aggregate (or) composite analysis, hereafter called
aggregate analysis, means an accounting method a servicer uses in conducting an
escrow account analysis by computing the sufficiency of escrow account funds by
analyzing the account as a whole. Appendix E to this part sets forth examples of aggregate escrow account
analyses.
Annual Escrow Account Statement means a statement containing
all of the information set forth in § 3500.17(i).As noted in § 3500.17(i), a servicer shall submit an
annual escrow account statement to the borrower within 30 calendar days of the
end of the escrow account computation year, after conducting an escrow account
analysis.
Conversion date means the date three years after the
publication date of the rule adding this section (i.e., October 27, 1997) by
which date all servicers shall use aggregate analysis.
Cushion or reserve (hereafter cushion) means funds that a
servicer may require a borrower to pay into an escrow account to cover
unanticipated disbursements or disbursements made before the borrower's
payments are available in the account, as limited by § 3500.17(c).
Deficiency is the amount of a negative balance in an escrow
account.As noted in § 3500.17(f), if a servicer advances funds for
a borrower, then the servicer must perform an escrow account analysis before
seeking repayment of the deficiency.
Delivery means the placing of a document in the United
States mail, first-class postage paid, addressed to the last known address of
the recipient.Hand delivery also constitutes
delivery.
Disbursement date means the date on which the servicer
actually pays an escrow item from the escrow account.
Escrow account means any account that a servicer establishes
or controls on behalf of a borrower to pay taxes, insurance premiums (including
flood insurance), or other charges with respect to a federally related mortgage
loan, including charges that the borrower and servicer have voluntarily agreed
that the servicer should collect and pay. The definition encompasses any account established for this purpose,
including a "trust account", "reserve account",
"impound account", or other term in different localities. An "escrow account" includes any
arrangement where the servicer adds a portion of the borrower's payments to
principal and subsequently deducts from principal the disbursements for escrow
account items.For purposes of this
section, the term "escrow account" excludes any account that is under
the borrower's total control.
Escrow account analysis means the accounting that a servicer
conducts in the form of a trial running balance for an escrow account to:
(1) Determine the appropriate target balances;
(2) Compute the borrower's monthly payments for the next
escrow account computation year and any deposits needed to establish or
maintain the account; and
(3) Determine whether shortages, surpluses or deficiencies
exist.
Escrow account computation year is a 12-month period that a
servicer establishes for the escrow account beginning with the borrower's
initial payment date.The term includes
each 12-month period thereafter, unless a servicer chooses to issue a short
year statement under the conditions stated in § 3500.17(i)(4).
Escrow account item or separate item means any separate
expenditure category, such as "taxes" or "insurance", for
which funds are collected in the escrow account for disbursement. An escrow account item with installment
payments, such as local property taxes, remains one escrow account item
regardless of multiple disbursement dates to the tax authority.
Initial escrow account statement means the first disclosure
statement that the servicer delivers to the borrower concerning the borrower's
escrow account. The initial escrow account statement shall meet the
requirements of §3500.17(g) and be in
substantially the format set forth in § 3500.17(h).
Installment payment means one of two or more payments
payable on an escrow account item during an escrow account computation
year.An example of an installment
payment is where a jurisdiction bills quarterly for taxes.
Payment due date means the date each month when the
borrower's monthly payment to an escrow account is due to the servicer. The initial payment date is the borrower's
first payment due date to an escrow account.
Penalty means a late charge imposed by the payee for paying
after the disbursement is due.It does
not include any additional charge or fee imposed by the payee associated with
choosing installment payments as opposed to annual payments or for choosing one
installment plan over another.
Phase-in period means the period beginning on May 24, 1995,
and ending on the conversion date, i.e., October 27, 1997, by which date all
servicers shall use the aggregate accounting method in conducting escrow
account analyses.
Post-rule account means an escrow account established in
connection with a federally related mortgage loan whose settlement date is on
or after May 24, 1995.
Pre-accrual is a practice some servicers use to require
borrowers to deposit funds, needed for disbursement and maintenance of a
cushion, in the escrow account some period before the disbursement date. Pre-accrual is subject to the limitations of
§3500.17(c).
Pre-rule account is an escrow account established in
connection with a federally related mortgage loan whose settlement date is
before May 24, 1995.
Shortage means an amount by which a current escrow account
balance falls short of the target balance at the time of escrow analysis.
Single-item analysis means an accounting method servicers
use in conducting an escrow account analysis by computing the sufficiency of
escrow account funds by considering each escrow item separately. Appendix E to this part sets forth examples
of single-item analysis.
Submission (of an escrow account statement) means the delivery
of the statement.
Surplus means an amount by which the current escrow account
balance exceeds the target balance for the account.
System of recordkeeping means the servicer's method of
keeping information that reflects the facts relating to that servicer's
handling of the borrower's escrow account, including, but not limited to, the
payment of amounts from the escrow account and the submission of initial and
annual escrow account statements to borrowers.
Target balance means the estimated month end balance in an
escrow account that is just sufficient to cover the remaining disbursements
from the escrow account in the escrow account computation year, taking into
account the remaining scheduled periodic payments, and a cushion, if any.
Trial running balance means the accounting process that
derives the target balances over the course of an escrow account computation
year.Section 3500.17(d) provides a
description of the steps involved in performing a trial running balance.
(c) Limits on payments to escrow accounts; acceptable accounting methods to determine
limits.
(1) A lender or servicer (hereafter servicer) shall not
require a borrower to deposit into any escrow account, created in connection
with a federally related mortgage loan, more than the following amounts:
(i) Charges at settlement or upon creation of an escrow
account.At the time a servicer creates
an escrow account for a borrower, the servicer may charge the borrower an
amount sufficient to pay the charges respecting the mortgaged property, such as
taxes and insurance, which are attributable to the period from the date such
payment(s) were last paid until the initial payment date. The "amount
sufficient to pay" is computed so that the lowest month end target balance
projected for the escrow account computation year is zero (-0-) (see Step 2 in
Appendix E to this part).In addition,
the servicer may charge the borrower a cushion that shall be no greater than
one-sixth ( 1/6 ) of the estimated total annual payments from the escrow
account.
(ii) Charges during the life of the escrow account. Throughout the life of an escrow account,
the servicer may charge the borrower a monthly sum equal to one-twelfth ( 1/12
) of the total annual escrow payments which the servicer reasonably anticipates
paying from the account.In addition,
the servicer may add an amount to maintain a cushion no greater than one-sixth
( 1/6 ) of the estimated total annual payments from the account. However, if a servicer determines through an
escrow account analysis that there is a shortage or deficiency, the servicer
may require the borrower to pay additional deposits to make up the shortage or
eliminate the deficiency, subject to the limitations set forth in § 3500.17(f).
(2) Escrow analysis at creation of escrow account. Before establishing an escrow account, the
servicer must conduct an escrow account analysis to determine the amount the
borrower must deposit into the escrow account (subject to the limitations of
paragraph (c)(1)(i) of this section), and the amount of the borrower's periodic
payments into the escrow account (subject to the limitations of paragraph
(c)(1)(ii) of this section).In
conducting the escrow account analysis, the servicer must estimate the
disbursement amounts according to paragraph (c)(7) of this section. Pursuant to paragraph (k) of this section,
the servicer must use a date on or before the deadline to avoid a penalty as
the disbursement date for the escrow item and comply with any other requirements
of paragraph (k) of this section.Upon
completing the initial escrow account analysis, the servicer must prepare and
deliver an initial escrow account statement to the borrower, as set forth in
paragraph (g) of this section.The
servicer must use the escrow account analysis to determine whether a surplus,
shortage, or deficiency exists and must make any adjustments to the account
pursuant to paragraph (f) of this section.
(3) Subsequent escrow account analyses. For each escrow account, the servicer must
conduct an escrow account analysis at the completion of the escrow account
computation year to determine the borrower's monthly escrow account payments
for the next computation year, subject to the limitations of paragraph
(c)(1)(ii) of this section.In
conducting the escrow account analysis, the servicer must estimate the
disbursement amounts according to paragraph (c)(7) of this section. Pursuant to paragraph (k) of this section,
the servicer must use a date on or before the deadline to avoid a penalty as
the disbursement date for the escrow item and comply with any other
requirements of paragraph (k) of this section. The servicer must use the escrow account analysis to determine whether a
surplus, shortage, or deficiency exists, and must make any adjustments to the
account pursuant to paragraph (f) of this section. Upon completing an escrow account analysis, the servicer must
prepare and submit an annual escrow account statement to the borrower, as set
forth in paragraph (i) of this section.
(4) Acceptable accounting methods to determine escrow
limits.The following are acceptable
accounting methods that servicers may use in conducting an escrow account
analysis.
(i) Pre-rule accounts. For pre-rule accounts, servicers may use either single-item analysis or
aggregate-analysis during the phase-in period. In conducting the escrow account analysis, servicers shall use
"month-end" accounting.Under
month-end accounting, the timing of the disbursements and payments within the
month is irrelevant.As of the
conversion date, all pre-rule accounts shall comply with the requirements for
post-rule accounts in paragraph (c)(4)(ii) of this section. During the phase-in period, the transfer of
servicing of a pre-rule account to another servicer does not convert the
account to a post-rule account.After
May 24, 1995, refinancing transactions (as defined in § 3500.2) shall comply with the requirements
for post-rule accounts.
(ii) Post-rule accounts. For post-rule accounts, servicers shall use aggregate accounting to
conduct an escrow account analysis.In
conducting the escrow account analysis, servicers shall use
"month-end" accounting.Under
month-end accounting, the timing of the disbursements and payments within the
month is irrelevant.
(5) Cushion.For
post-rule accounts, the cushion shall be no greater than one-sixth ( 1/6 ) of
the estimated total annual disbursements from the escrow account using
aggregate analysis accounting.For
pre-rule accounts, the cushion may not exceed the total of one-sixth of the
estimated annual disbursements for each escrow account item using single-item
analysis accounting.In determining the
cushion using single-item analysis, a servicer shall not divide an escrow
account item into sub-accounts, even if the payee requires installment
payments.
(6) Restrictions on pre-accrual. For pre-rule accounts, a servicer shall not require any
pre-accrual that results in the escrow account balance exceeding the limits of
paragraph (c)(1) of this section.In
addition, if the mortgage documents in a pre-rule account are silent about the
amount of pre-accrual, the servicer shall not require in excess of one month of
pre-accrual, subject to the additional limitations provided in paragraph (c)(8)
of this section.For post-rule accounts,
a servicer shall not practice pre-accrual.
(7) Servicer estimates of disbursement amounts. To conduct an escrow account analysis, the
servicer shall estimate the amount of escrow account items to be
disbursed.If the servicer knows the
charge for an escrow item in the next computation year, then the servicer shall
use that amount in estimating disbursement amounts. If the charge is unknown to the servicer, the servicer may base
the estimate on the preceding year's charge, or the preceding year's charge as
modified by an amount not exceeding the most recent year's change in the
national Consumer Price Index for all urban consumers (CPI, all items). In cases of unassessed new construction, the
servicer may base an estimate on the assessment of comparable residential
property in the market area.
(8) Provisions in mortgage documents. The servicer shall examine the mortgage loan
documents to determine the applicable cushion and limitations on pre-accrual
for each escrow account.If the
mortgage loan documents provide for lower cushion limits or less pre-accrual
than this section, then the terms of the loan documents apply. Where the terms of any mortgage loan
document allow greater payments to an escrow account than allowed by this
section, then this section controls the applicable limits. Where the mortgage loan documents do not
specifically establish an escrow account, whether a servicer may establish an
escrow account for the loan is a matter for determination by State law. If the mortgage loan document is silent on
the escrow account limits (for cushion or pre-accrual) and a servicer
establishes an escrow account under State law, then the limitations of this
section apply unless State law provides for a lower amount. If the loan documents provide for escrow
accounts up to the RESPA limits, then the servicer may require the maximum
amounts consistent with this section, unless an applicable State law sets a
lesser amount.
(9) Assessments for periods longer than one year. Some escrow account items may be billed for
periods longer than one year. For
example, servicers may need to collect flood insurance or water purification
escrow funds for payment every three years. In such cases, the servicer shall estimate the borrower's payments for a
full cycle of disbursements.For a
flood insurance premium payable every 3 years, the servicer shall collect the
payments reflecting 36 equal monthly amounts. For two out of the three years, however, the account balance may not
reach its low monthly balance because the low point will be on a three-year
cycle, as compared to an annual one. The annual escrow account statement shall explain this situation (see
example in the HUD Public Guidance Document entitled "Annual Escrow
Account Disclosure Statement--Example", available in accordance with
§3500.3).
(d) Methods of escrow account analysis. Paragraph (c) of this section prescribes
acceptable accounting methods.The
following sets forth the steps servicers shall use to determine whether their
use of an acceptable accounting method conforms with the limitations in § 3500.17(c)(1). The steps set forth in this section derive maximum limits. Servicers may use accounting procedures that
result in lower target balances.In
particular, servicers may use a cushion less than the permissible cushion or no
cushion at all.This section does not
require the use of a cushion.
(1) Aggregate analysis. (i) When a servicer uses aggregate analysis in conducting the escrow
account analysis, the target balances may not exceed the balances computed
according to the following arithmetic operations:
(A) The servicer first projects a trial balance for the
account as a whole over the next computation year (a trial running
balance).In doing so the servicer
assumes that it will make estimated disbursements on or before the earlier of
the deadline to take advantage of discounts, if available, or the deadline to
avoid a penalty.The servicer does not
use pre-accrual on these disbursement dates. The servicer also assumes that the borrower will make monthly payments
equal to one-twelfth of the estimated total annual escrow account
disbursements.
(B) The servicer then examines the monthly trial balances
and adds to the first monthly balance an amount just sufficient to bring the
lowest monthly trial balance to zero, and adjusts all other monthly balances
accordingly.
(C) The servicer then adds to the monthly balances the
permissible cushion.The cushion is two
months of the borrower's escrow payments to the servicer or a lesser amount
specified by State law or the mortgage document (net of any increases or
decreases because of prior year shortages or surpluses, respectively).
(ii) Lowest monthly balance. Under aggregate analysis, the lowest monthly target balance for
the account shall be less than or equal to one-sixth of the estimated total
annual escrow account disbursements or a lesser amount specified by State law
or the mortgage document.The target
balances that the servicer derives using these steps yield the maximum limit for
the escrow account.Appendix E to this
part illustrates these steps.
(2) Single-item or other non-aggregate analysis method. (i) When a servicer uses single-item
analysis or any hybrid accounting method in conducting an escrow account
analysis during the phase-in period, the target balances may not exceed the
balances computed according to the following arithmetic operations:
(A) The servicer first projects a trial balance for each
item over the next computation year (a trial running balance). In doing so the servicer assumes that it
will make estimated disbursements on or before the earlier of the deadline to
take advantage of discounts, if available, or the deadline to avoid a
penalty.The servicer does not use
pre-accrual on these disbursement dates. The servicer also assumes that the borrower
will make periodic payments equal to one-twelfth of the estimated total annual
escrow account disbursements.
(B) The servicer then examines the monthly trial balance for
each escrow account item and adds to the first monthly balance for each separate
item an amount just sufficient to bring the lowest monthly trial balance for
that item to zero, and then adjusts all other monthly balances accordingly.
(C) The servicer then adds the permissible cushion, if any,
to the monthly balance for the separate escrow account item. The permissible cushion is two months of
escrow payments for the escrow account item (net of any increases or decreases
because of prior year shortages or surpluses, respectively) or a lesser amount
specified by State law or the mortgage document.
(D) The servicer then examines the balances for each item to
make certain that the lowest monthly balance for that item is less than or
equal to one-sixth of the estimated total annual escrow account disbursements
for that item or a lesser amount specified by State law or the mortgage
document.
(ii) In performing an escrow account analysis using
single-item analysis, servicers may account for each escrow account item
separately, but servicers shall not further divide accounts into sub-accounts,
even if the payee of a disbursement requires installment payments. The target balances that the servicer
derives using these steps yield the maximum limit for the escrow account. Appendix F to this part illustrates these
steps.
(e) Transfer of servicing. (1) If the new servicer changes either the monthly payment amount or the
accounting method used by the transferor (old) servicer, then the new servicer
shall provide the borrower with an initial escrow account statement within 60
days of the date of servicing transfer.
(i) Where a new servicer provides an initial escrow account
statement upon the transfer of servicing, the new servicer shall use the
effective date of the transfer of servicing to establish the new escrow account
computation year.
(ii) Where the new servicer retains the monthly payments and
accounting method used by the transferor servicer, then the new servicer may
continue to use the escrow account computation year established by the
transferor servicer or may choose to establish a different computation year
using a short-year statement. At the completion of the escrow account
computation year or any short year, the new servicer shall perform an escrow
analysis and provide the borrower with an annual escrow account statement.
(2) The new servicer shall treat shortages, surpluses and
deficiencies in the transferred escrow account according to the procedures set
forth in §3500.17(f).
(3) A pre-rule account remains a pre-rule account upon the
transfer of servicing to a new servicer so long as the transfer occurs before
the conversion date.
(f) Shortages, surpluses, and deficiencies
requirements.(1) Escrow account
analysis.For each escrow account, the
servicer shall conduct an escrow account analysis to determine whether a surplus,
shortage or deficiency exists.
(i) As noted in § 3500.17(c)(2) and (3), the servicer shall conduct an escrow account
analysis upon establishing an escrow account and at completion of the escrow
account computation year.
(ii) The servicer may conduct an escrow account analysis at
other times during the escrow computation year. If a servicer advances funds in paying a disbursement, which is
not the result of a borrower's payment default under the underlying mortgage
document, then the servicer shall conduct an escrow account analysis to
determine the extent of the deficiency before seeking repayment of the funds
from the borrower under this paragraph (f).
(2) Surpluses.(i)
If an escrow account analysis discloses a surplus, the servicer shall, within
30 days from the date of the analysis, refund the surplus to the borrower if
the surplus is greater than or equal to 50 dollars ($50). If the surplus is less than 50 dollars
($50), the servicer may refund such amount to the borrower, or credit such
amount against the next year's escrow payments.
(ii) These provisions regarding surpluses apply if the
borrower is current at the time of the escrow account analysis. A borrower is current if the servicer
receives the borrower's payments within 30 days of the payment due date. If the servicer does not receive the
borrower's payment within 30 days of the payment due date, then the servicer
may retain the surplus in the escrow account pursuant to the terms of the
mortgage loan documents.
(iii) After an initial or annual escrow analysis has been
performed, the servicer and the borrower may enter into a voluntary agreement
for the forthcoming escrow accounting year for the borrower to deposit funds
into the escrow account for that year greater than the limits established under
paragraph (c) of this section.Such an
agreement shall cover only one escrow accounting year, but a new voluntary
agreement may be entered into after the next escrow analysis is performed. The voluntary agreement may not alter how
surpluses are to be treated when the next escrow analysis is performed at the
end of the escrow accounting year covered by the voluntary agreement.
(3) Shortages.(i)
If an escrow account analysis discloses a shortage of less than one month's
escrow account payment, then the servicer has three possible courses of action:
(A) The servicer may allow a shortage to exist and do
nothing to change it;
(B) The servicer may require the borrower to repay the
shortage amount within 30 days;or
(C) The servicer may require the borrower to repay the
shortage amount in equal monthly payments over at least a 12-month period.
(ii) If an escrow account analysis discloses a shortage that
is greater than or equal to one month's escrow account payment, then the
servicer has two possible courses of action:
(A) The servicer may allow a shortage to exist and do
nothing to change it;or
(B) The servicer may require the borrower to repay the
shortage in equal monthly payments over at least a 12-month period.
(4) Deficiency.If the
escrow account analysis confirms a deficiency, then the servicer may require
the borrower to pay additional monthly deposits to the account to eliminate the
deficiency.
(i) If the deficiency is less than one month's escrow
account payment, then the servicer:
(A) May allow the deficiency to exist and do nothing to
change it;
(B) May require the borrower to repay the deficiency within
30 days;or
(C) May require the borrower to repay the deficiency in 2 or
more equal monthly payments.
(ii) If the deficiency is greater than or equal to 1 month's
escrow payment, the servicer may allow the deficiency to exist and do nothing
to change it or may require the borrower to repay the deficiency in two or more
equal monthly payments.
(iii) These provisions regarding deficiencies apply if the
borrower is current at the time of the escrow account analysis. A borrower is current if the servicer
receives the borrower's payments within 30 days of the payment due date. If the servicer does not receive the
borrower's payment within 30 days of the payment due date, then the servicer
may recover the deficiency pursuant to the terms of the mortgage loan
documents.
(5) Notice of Shortage or Deficiency in Escrow Account. The servicer shall notify the borrower at
least once during the escrow account computation year if there is a shortage or
deficiency in the escrow account.The
notice may be part of the annual escrow account statement or it may be a
separate document.
(g) Initial Escrow Account Statement. (1) Submission at settlement, or within 45 calendar days of settlement. As noted in § 3500.17(c)(2), the servicer shall conduct an escrow account
analysis before establishing an escrow account to determine the amount the
borrower shall deposit into the escrow account, subject to the limitations of
§3500.17(c)(1)(i). After conducting the escrow account analysis
for each escrow account, the servicer shall submit an initial escrow account
statement to the borrower at settlement or within 45 calendar days of settlement
for escrow accounts that are established as a condition of the loan.
(i) The initial escrow account statement shall include the
amount of the borrower's monthly mortgage payment and the portion of the
monthly payment going into the escrow account and shall itemize the estimated
taxes, insurance premiums, and other charges that the servicer reasonably
anticipates to be paid from the escrow account during the escrow account
computation year and the anticipated disbursement dates of those charges. The initial escrow account statement shall
indicate the amount that the servicer selects as a cushion. The statement shall
include a trial running balance for the account.
(ii) Pursuant to § 3500.17(h)(2), the servicer may incorporate the initial escrow account statement
into the HUD-1 or HUD-1A settlement statement. If the servicer does not incorporate the initial escrow account
statement into the HUD-1 or HUD-1A settlement statement, then the servicer
shall submit the initial escrow account statement to the borrower as a separate
document.
(2) Time of submission of initial escrow account statement
for an escrow account established after settlement. For escrow accounts established after settlement (and which are
not a condition of the loan), a servicer shall submit an initial escrow account
statement to a borrower within 45 calendar days of the date of establishment of
the escrow account.
(h) Format for initial escrow account statement. (1) The format and a completed example for
an initial escrow account statement are set out in HUD Public Guidance
Documents entitled "Initial Escrow Account Disclosure
Statement--Format" and "Initial Escrow Account Disclosure
Statement--Example", available in accordance with § 3500.3.
(2) Incorporation of Initial Escrow Account Statement Into
HUD-1 or HUD-1A Settlement Statement. Pursuant to §3500.9(a)(11), a
servicer may add the initial escrow account statement to the HUD-1 or HUD-1A
settlement statement. The servicer may include the initial escrow account
statement in the basic text or may attach the initial escrow account statement
as an additional page to the HUD-1 or HUD-1A settlement statement.
(3) Identification of Payees. The initial escrow account statement need not identify a specific
payee by name if it provides sufficient information to identify the use of the
funds.For example, appropriate entries
include: county taxes, hazard insurance, condominium dues, etc. If a particular payee, such as a taxing
body, receives more than one payment during the escrow account computation
year, the statement shall indicate each payment and disbursement date. If there are several taxing authorities or
insurers, the statement shall identify each taxing body or insurer (e.g.,
"City Taxes", "School Taxes", "Hazard Insurance",
or "Flood Insurance," etc.).
(i) Annual Escrow Account Statements. For each escrow account, a servicer shall
submit an annual escrow account statement to the borrower within 30 days of the
completion of the escrow account computation year. The servicer shall also submit to the borrower the previous
year's projection or initial escrow account statement. The servicer shall conduct an escrow account
analysis before submitting an annual escrow account statement to the borrower.
(1) Contents of Annual Escrow Account Statement. The annual escrow account statement shall
provide an account history, reflecting the activity in the escrow account
during the escrow account computation year, and a projection of the activity in
the account for the next year. In preparing
the statement, the servicer may assume scheduled payments and disbursements
will be made for the final 2 months of the escrow account computation
year. The annual escrow account
statement must include, at a minimum, the following (the items in paragraphs
(i)(1)(i) through (i)(1)(iv) must be clearly itemized):
(i) The amount of the borrower's current monthly mortgage
payment and the portion of the monthly payment going into the escrow account;
(ii) The amount of the past year's monthly mortgage payment
and the portion of the monthly payment that went into the escrow account;
(iii) The total amount paid into the escrow account during
the past computation year;
(iv) The total amount paid out of the escrow account during
the same period for taxes, insurance premiums, and other charges (as separately
identified);
(v) The balance in the escrow account at the end of the
period;
(vi) An explanation of how any surplus is being handled by
the servicer;
(vii) An explanation of how any shortage or deficiency is to
be paid by the borrower;and
(viii) If applicable, the reason(s) why the estimated low
monthly balance was not reached, as indicated by noting differences between the
most recent account history and last year's projection. HUD Public Guidance Documents entitled
"Annual Escrow Account Disclosure Statement--Format" and "Annual
Escrow Account Disclosure Statement--Example" set forth an acceptable
format and methodology for conveying this information.
(2) No annual statements in the case of default,
foreclosure, or bankruptcy.This
paragraph (i)(2) contains an exemption from the provisions of § 3500.17(i)(1). If at the time the servicer conducts the escrow account analysis
the borrower is more than 30 days overdue, then the servicer is exempt from the
requirements of submitting an annual escrow account statement to the borrower
under §3500.17(i). This exemption also applies in situations
where the servicer has brought an action for foreclosure under the underlying
mortgage loan, or where the borrower is in bankruptcy proceedings. If the servicer does not issue an annual
statement pursuant to this exemption and the loan subsequently is reinstated or
otherwise becomes current, the servicer shall provide a history of the account
since the last annual statement (which may be longer than 1 year) within 90
days of the date the account became current.
(3) Delivery with other material. The servicer may deliver the annual escrow account statement to
the borrower with other statements or materials, including the Substitute 1098,
which is provided for federal income tax purposes.
(4) Short year statements. A servicer may issue a short year annual escrow account statement
("short year statement") to change one escrow account computation
year to another.By using a short year
statement a servicer may adjust its production schedule or alter the escrow
account computation year for the escrow account.
(i) Effect of short year statement. The short year statement shall end the "escrow account computation year"
for the escrow account and establish the beginning date of the new escrow
account computation year. The servicer
shall deliver the short year statement to the borrower within 60 days from the
end of the short year.
(ii) Short year statement upon servicing transfer. Upon the transfer of servicing, the
transferor (old) servicer shall submit a short year statement to the borrower
within 60 days of the effective date of transfer.
(iii) Short year statement upon loan payoff. If a borrower pays off a mortgage loan
during the escrow account computation year, the servicer shall submit a short
year statement to the borrower within 60 days after receiving the pay-off
funds.
(j) Formats for annual escrow account statement. The formats and completed examples for
annual escrow account statements using single-item analysis (pre-rule accounts)
and aggregate analysis are set out in HUD Public Guidance Documents entitled
"Annual Escrow Account Disclosure Statement--Format" and "Annual
Escrow Account Disclosure Statement--Example".
(k) Timely payments. (1)If the terms of any
federally related mortgage loan require the borrower to make payments to an
escrow account, the servicer must pay the disbursements in a timely manner,
that is, on or before the deadline to avoid a penalty, as long as the
borrower's payment is not more than 30 days overdue.
(2) The servicer must advance funds to make disbursements in
a timely manner as long as the borrower's payment is not more than 30 days
overdue.Upon advancing funds to pay a
disbursement, the servicer may seek repayment from the borrower for the
deficiency pursuant to paragraph (f) of this section.
(3) For the payment of property taxes from the escrow
account, if a taxing jurisdiction offers a servicer a choice between annual and
installment disbursements, the servicer must also comply with this paragraph
(k)(3).If the taxing jurisdiction
neither offers a discount for disbursements on a lump sum annual basis nor
imposes any additional charge or fee for installment disbursements, the
servicer must make disbursements on an installment basis. If, however, the
taxing jurisdiction offers a discount for disbursements on a lump sum annual
basis or imposes any additional charge or fee for installment disbursements,
the servicer may at the servicer's discretion (but is not required by RESPA
to), make lump sum annual disbursements in order to take advantage of the
discount for the borrower or avoid the additional charge or fee for
installments, as long as such method of disbursement complies with paragraphs
(k)(1) and (k)(2) of this section.HUD
encourages, but does not require, the servicer to follow the preference of the
borrower, if such preference is known to the servicer.
(4) Notwithstanding paragraph (k)(3) of this section, a
servicer and borrower may mutually agree, on an individual case basis, to a
different disbursement basis (installment or annual) or disbursement date for
property taxes from that required under paragraph (k)(3) of this section, so
long as the agreement meets the requirements of paragraphs (k)(1) and (k)(2) of
this section.The borrower must
voluntarily agree; neither loan approval nor any term of the loan may be
conditioned on the borrower's agreeing to a different disbursement basis or
disbursement date.
(l) System of recordkeeping. (1) Each servicer shall keep records, which may involve
electronic storage, microfiche storage, or any method of computerized storage,
so long as the information is easily retrievable, reflecting the servicer's
handling of each borrower's escrow account. The servicer's records shall include, but not be limited to, the payment
of amounts into and from the escrow account and the submission of initial and
annual escrow account statements to the borrower.
(2) The servicer responsible for servicing the borrower's
escrow account shall maintain the records for that account for a period of at
least five years after the servicer last serviced the escrow account.
(3) A servicer shall provide the Secretary with information
contained in the servicer's records for a specific escrow account, or for a
number or class of escrow accounts, within 30 days of the Secretary's written
request for the information.The
servicer shall convert any information contained in electronic storage, microfiche
or computerized storage to paper copies for review by the Secretary.
(i) To aid in investigations, the Secretary may also issue
an administrative subpoena for the production of documents, and for the
testimony of such witnesses as the Secretary deems advisable.
(ii) If the subpoenaed party refuses to obey the Secretary's
administrative subpoena, the Secretary is authorized to seek a court order
requiring compliance with the subpoena from any United States district
court.Failure to obey such an order of
the court may be punished as contempt of court.
(4) Borrowers may seek information contained in the
servicer's records by complying with the provisions set forth in 12 U.S.C.
2605(e) and §3500.21(f).
(5) After receiving a request (by letter or subpoena) from
the Department for information relating to whether a servicer submitted an
escrow account statement to the borrower, the servicer shall respond within 30
days.If the servicer is unable to
provide the Department with such information, the Secretary shall deem that
lack of information to be evidence of the servicer's failure to submit the
statement to the borrower.
(m) Penalties. (1) A servicer's failure to submit to a
borrower an initial or annual escrow account statement meeting the requirements
of this part shall constitute a violation of section 10(d) of RESPA (12 U.S.C.
2609(d)) and this section.For each
such violation, the Secretary shall assess a civil penalty of 65 dollars ($65),
except that the total of the assessed penalties shall not exceed $120,000 for
any one servicer for violations that occur during any consecutive 12-month
period.
(2) Violations described in paragraph (m)(1) of this section
do not require any proof of intent. However, if a lender or servicer is shown to have intentionally
disregarded the requirements that it submit the escrow account statement to the
borrower, then the Secretary shall assess a civil penalty of $110 for each
violation, with no limit on the total amount of the penalty.
(n) Civil penalties procedures. The following procedures shall apply whenever the Department
seeks to impose a civil money penalty for violation of section 10(c) of RESPA
(12 U.S.C. 2609(c)):
(1) Purpose and scope. This paragraph (n) explains the procedures by which the Secretary may
impose penalties under 12 U.S.C. 2609(d). These procedures include administrative hearings, judicial review, and
collection of penalties. This paragraph (n) governs penalties imposed under 12
U.S.C. 2609(d) and, when noted, adopts those portions of 24 CFR part 30 that
apply to all other civil penalty proceedings initiated by the Secretary.
(2) Authority.The
Secretary has the authority to impose civil penalties under section 10(d) of
RESPA (12 U.S.C. 2609(d)).
(3) Notice of intent to impose civil money penalties. Whenever the Secretary intends to impose a
civil money penalty for violations of section 10(c) of RESPA (12 U.S.C.
2609(c)), the responsible program official, or his or her designee, shall serve
a written Notice of Intent to Impose Civil Money Penalties (Notice of Intent)
upon any servicer on which the Secretary intends to impose the penalty. A copy of the Notice of Intent must be filed
with the Chief Docket Clerk, Office of Administrative Law Judges, at the
address provided in the Notice of Intent. The Notice of Intent will provide:
(i) A short, plain statement of the facts upon which the
Secretary has determined that a civil money penalty should be imposed,
including a brief description of the specific violations under 12 U.S.C.
2609(c) with which the servicer is charged and whether such violations are
believed to be intentional or unintentional in nature, or a combination
thereof;
(ii) The amount of the civil money penalty that the
Secretary intends to impose and whether the limitations in 12 U.S.C.
2609(d)(1), apply;
(iii) The right of the servicer to a hearing on the record
to appeal the Secretary's preliminary determination to impose a civil penalty;
(iv) The procedures to appeal the penalty;
(v) The consequences of failure to appeal the penalty; and
(vi) The name, address, and telephone number of the
representative of the Department, and the address of the Chief Docket Clerk,
Office of Administrative Law Judges, should the servicer decide to appeal the
penalty.
(4) Appeal procedures. (i) Answer.To appeal the
imposition of a penalty, a servicer shall, within 30 days after receiving
service of the Notice of Intent, file a written Answer with the Chief Docket
Clerk, Office of Administrative Law Judges, Department of Housing and Urban
Development, at the address provided in the Notice of Intent. The Answer shall include a statement that
the servicer admits, denies, or does not have (and is unable to obtain)
sufficient information to admit or deny each allegation made in the Notice of
Intent.A statement of lack of
information shall have the effect of a denial. Any allegation that is not denied shall be deemed admitted. Failure to submit an Answer within the
required period of time will result in a decision by the Administrative Law
Judge based upon the Department's submission of evidence in the Notice of
Intent.
(ii) Submission of evidence. A servicer that receives the Notice of Intent has a right to
present evidence.Evidence must be
submitted within 45 calendar days from the date of service of the Notice of
Intent, or by such other time as may be established by the Administrative Law
Judge (ALJ).The servicer's failure to
submit evidence within the required period of time will result in a decision by
the Administrative Law Judge based upon the Department's submission of evidence
in the Notice of Intent.The servicer
may present evidence of the following:
(A) The servicer did submit the required escrow account
statement(s) to the borrower(s);or
(B) Even if the servicer did not submit the required
statement(s), that the failure was not the result of an intentional disregard
of the requirements of RESPA (for purposes of determining the penalty).
(iii) Review of the record. The Administrative Law Judge will review the evidence submitted by the
servicer, if any, and that submitted by the Department. The Administrative Law Judge shall make a
determination based upon a review of the written record, except that the
Administrative Law Judge may order an oral hearing if he or she finds that the
determination turns on the credibility or veracity of a witness, or that the
matter cannot be resolved by review of the documentary evidence. If the Administrative Law Judge decides that
an oral hearing is appropriate, then the procedural rules set forth at 24 CFR
part 30 shall apply, to the extent that they are not inconsistent with this
section.
(iv) Burden of Proof. The burden of proof or the burden of going forward with the evidence
shall be upon the proponent of an action. The Department's submission of evidence that the servicer's system of
records lacks information that the servicer submitted the escrow account
statement(s) to the borrower(s) shall satisfy the Department's burden. Upon the Department's presentation of
evidence of this lack of information in the servicer's system of records, the
burden of proof shifts from the Secretary to the servicer to provide evidence
that it submitted the statement(s) to the borrower.
(v) Standard of Proof. The standard of proof shall be the preponderance of the evidence.
(5) Determination of the Administrative Law Judge.
(i) Following the hearing or the review of the written
record, the Administrative Law Judge shall issue a decision that shall contain
findings of fact, conclusions of law, and the amount of any penalties
imposed.The decision shall include a
determination of whether the servicer has failed to submit any required
statements and, if so, whether the servicer's failure was the result of an
intentional disregard for the law's requirements.
(ii) The Administrative Law Judge shall issue the decision
to all parties within 30 days of the submission of the evidence or the
post-hearing briefs, whichever is the last to occur.
(iii) The decision of the Administrative Law Judge shall constitute
the final decision of the Department and shall be final and binding on the
parties.
(6) Judicial review. (i) A person against whom the Department has imposed a civil money
penalty under this part may obtain a review of the Department's final decision
by filing a written petition for a review of the record with the appropriate
United States district court.
(ii) The petition must be filed within 30 days after the
decision is filed with the Chief Docket Clerk, Office of Administrative Law
Judges.
(7) Collection of penalties. (i) If any person fails to comply with the Department's final
decision imposing a civil money penalty, the Secretary, if the time for
judicial review of the decision has expired, may request the Attorney General
to bring an action in an appropriate United States district court to obtain a
judgment against the person that has failed to comply with the Department's
final decision.
(ii) In any such collection action, the validity and
appropriateness of the Department's final decision imposing the civil penalty
shall not be subject to review in the district court.
(iii) The Secretary may obtain such other relief as may be
available, including attorney fees and other expenses in connection with the
collection action.
(iv) Interest on and other charges for any unpaid penalty
may be assessed in accordance with 31 U.S.C. 3717.
(8) Offset.In
addition to any other rights as a creditor, the Secretary may seek to collect a
civil money penalty through administrative offset.
(9) At any time before the decision of the Administrative
Law Judge, the Secretary and the servicer may enter into an administrative
settlement.The settlement may include
provisions for interest, attorney's fees, and costs related to the
proceeding.Such settlement will
terminate the appearance before the Administrative Law Judge.
(o) Discretionary payments. Any borrower's discretionary payment (such as credit life or disability
insurance) made as part of a monthly mortgage payment is to be noted on the
initial and annual statements.If a
discretionary payment is established or terminated during the escrow account
computation year, this change should be noted on the next annual
statement.A discretionary payment is
not part of the escrow account unless the payment is required by the lender, in
accordance with the definition of "settlement service" in § 3500.2, or the servicer chooses to place the
discretionary payment in the escrow account. If a servicer has not established an escrow account for a federally related
mortgage loan and only receives payments for discretionary items, this section
is not applicable.
Posted In: Statutes & Rules